Contracts can be signed in two ways:
1. Digital signing
- Via external signing software (e.g., DocuSign, AdobeSign)
- An external party initiates the signing process using a signing software system such as DocuSign or AdobeSign.
- The contract is first sent to the personal email address of the principal investigator. Afterward, it is sent to the Executive Director, using the email signingceo@uzgent.be.
- No account is required; signing is done via the link in the email.
- This process is free and does not require software installation or purchase.
- Via eID in Adobe Acrobat
- The contract is signed as a PDF using the electronic identity card (eID) of the principal investigator.
- The signed PDF is then forwarded to HIRUZ (hiruz.contracten@uzgent.be). HIRUZ will handle the Executive Director’s signature.
- Do not send an email to signingceo@uzgent.be for this process.
2. Signing on paper (wet-ink, if required)
- Original paper copies are sent to the Executive Director via the HIRUZ signatory for manual signing.
Important Notes:
- Always include the reference number (e.g., BC/ONZ/KW reference) in the email subject.
- The Executive Director signs last in the UZ Gent signing process.
- For external signing software, you can request the company to use your department’s email address to receive a copy of the signed contract.